May 10, 1999

 

TO: The County Board of Arlington, Virginia

FROM: William T. Donahue, County Manager

SUBJECT: Lease for 3550 Wilson Boulevard (Arlington Arts Center)

RECOMMENDATION: 1) Approve the attached Lease Agreement between The Arlington Arts Center, Inc. and the County Board of Arlington County, Virginia, for 3550 Wilson Boulevard, Arlington, Virginia.

 

2) Authorize the Real Estate Coordinator to sign the Lease Agreement, provided that the Lease Agreement is first approved as to form by the County Attorney.

ISSUE: Renovation and upgrading of the facility

SUMMARY: The Arlington Arts Center, Inc. (formerly the Community Arts Council of Arlington, Inc.) currently leases on a month to month basis the County owned building at 3550 Wilson Boulevard for the operation of a community arts center and related purposes. The Arts Center wishes to enter into a new lease for an initial term of five years with a renewal for twenty five years. The Arlington Arts Center, Inc. is a charitable institution within the County which provides services to County residents. If approved by the County, the conveyance of the building and improvements to the Arts Center by lease will constitute a gift from the County of the leasehold interest. In exchange for this gift, the Arts Center will raise Five Hundred Thousand Dollars ($500,000) towards the cost of renovation of the building and provide over the term of the Lease a full spectrum of programs and services for the community at no cost to the County. The twenty five year lease term is contingent upon completion of construction of long term improvements to the building within the first five years. Also, the County may terminate this lease if the Arts Center does not raise its contribution towards the renovation of the Building within 3 years of the beginning of the Lease. Approval of this Lease Agreement will allow the Arts Center to set goals and develop plans for the future of the program, and raise its share of funds for the renovation and upgrading of the building.

BACKGROUND: The County entered into a 10 year lease on August 1, 1983, with the Community Arts Council of Arlington, Inc. (currently The Arlington Arts Center, Inc.) for the County owned building at 3550 Wilson Boulevard, formerly the Maury School. This lease has continued on a month to month basis since August, 1993. The rent was 120 hours of professional services per year to be performed by the Arts Center personnel. These professional services consisted of consultation on exhibits, graphics, sign design, painting schemes, decorative aspects of public buildings and facilities, art education, and art instruction. These services were rendered satisfactorily during the lease period.

The Arlington Arts Center, Inc. is requesting a new lease with an initial term of five years and renewal for twenty five years in exchange for raising Five Hundred Thousand Dollars ($500,000) towards the cost of renovation of the building and providing over the term of the Lease a full spectrum of programs and services for the community at no cost to the County. The County may terminate the Lease if the Arts Center fails to raise the above amount within three years of the beginning of the Lease. Construction for major renovations and upgrading of the building must be completed by the end of the first five years of the lease, or the Lease may be extended by mutual agreement of the County and the Arlington Arts Center or the County has the right to terminate the lease. If approved, the conveyance of the building and improvements to the Arts Center by lease is a gift from the County of the leasehold interest. The Arlington Arts Center, Inc. is a charitable institution within the County which provides services to County residents.

Utilities, interior painting, cleaning and custodial services, window cleaning, routine maintenance, keeping the premises free of litter and trash, including the parking lot and grounds, and liability insurance will be the responsibility of the Arlington Arts Center. The County, through the Office of Support Services, will be responsible for maintaining the building's exterior and interior structure, pest control, floor covering, windows, doors, roof and gutters, mechanical, electrical (excluding interior light bulbs) and plumbing systems, and exterior lighting attached to the building. The Department of Parks, Recreation and Community Resources will be responsible for parking lot lighting, grounds maintenance and parking lot snow removal.

PUBLIC NOTICE: Public notice was given in accordance with 15.2-2204 and 15.2-734 of the Code of Virginia. Notice was placed in the May 3 and 10, 1999 issues of the Arlington Journal for the May 22, 1999, County Board meeting.